Privacy Policy

This privacy policy explains how 4hotographix ("I", "me", "my") collects, uses, and protects your personal information when you visit www.4hotographix.com or make a purchase from my print store.

I am an individual photographer operating 4hotographix as a personal creative project, not a registered business. My contact email is 4hotographix@gmail.com.

I take your privacy seriously and am committed to handling your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

  • What Information I Collect

Contact Form

When you use the contact form on this website, I collect:

  • Your name

  • Your email address

  • The content of your message

Print Orders

When you place an order through the shop, I collect:

  • Your name

  • Your delivery address

  • Your email address

  • Your payment information (this is processed securely by Squarespace Commerce and its payment partners — I do not store your card details)

Website Analytics

Squarespace, which hosts this website, automatically collects certain technical data when you visit, including your IP address, browser type, pages visited, and time spent on the site. This is used to understand how visitors use the site and to improve it.

Cookies

This website uses cookies. Please see the Cookie Policy section for full details.

  • Why I Use Your Information

I use your personal information for the following purposes:

  • To respond to enquiries submitted via the contact form

  • To process and fulfil print orders, including sending order confirmations and delivery updates

  • To comply with legal obligations (for example, maintaining records of transactions)

  • To understand how visitors use the website and improve it over time

  • Right To Complain

If you are unhappy with how I handle your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk or by calling 0303 123 1113.

  • Changes to This Policy

I may update this privacy policy from time to time. The current version will always be available on this website with the date it was last updated.

  • Legal Basis for Processing

Under UK GDPR, I rely on the following legal bases:

  • Contract — when processing your order, handling your data is necessary to fulfil that contract

  • Legitimate Interests — when responding to contact form enquiries and analysing website usage, I have a legitimate interest in communicating with visitors and improving the site

  • Legal Obligation — where required by law to retain certain records

  • Who I Share Your Data With

I do not sell your personal data. I may share it with:

  • Squarespace Inc. — my website and e-commerce platform, which processes data on my behalf as a data processor

  • Payment processors — such as Stripe or PayPal, depending on the checkout method selected, solely for the purpose of processing your payment

  • Postal and courier services — your name and delivery address will be passed to the relevant delivery service to fulfil your order

All third parties I use are required to handle your data securely and only for the purposes specified.

  • International Transfers

Squarespace is based in the United States. Your data may be transferred to and processed in the US. Squarespace maintains appropriate safeguards for such transfers in compliance with UK GDPR.

  • How Long I Keep Your Data

  • Contact form enquiries: I retain these for up to 12 months, after which they are deleted unless an ongoing relationship requires otherwise

  • Order records: I retain these for up to 6 years to comply with financial record-keeping requirements

  • Analytics data: Retained by Squarespace in accordance with their own data retention policy

  • Your Rights

  • Under UK GDPR, you have the right to:

    –      Access the personal data I hold about you

    –      Request correction of inaccurate data

    –      Request deletion of your data (where I have no legal obligation to retain it)

    –      Object to processing based on legitimate interests

    –      Request restriction of processing

    –      Data portability (where applicable)

    To exercise any of these rights, please contact me at 4hotographix@gmail.com. I will respond within one month.

  • Contact